The Ladok system

Ladok is a system that supports universities in educational administrative processes. It documents students’ participation, results, and degrees within higher education. Ladok is used for studies at all levels, including preparatory level, undergraduate level, advanced level, and doctoral level.

In the regulation (1993:1153) on Reporting of Studies, etc., at Universities and Colleges it is stipulated which data state universities and colleges are required to register, regarding studies at the undergraduate, advanced, and doctoral levels. Though Ladok, the state universities and colleges can register this information.

Ladok is used by approximately 27,000 teachers and administrators, as well as approximately 350,000 students. Additionally, the system contains data for 3.2 million students.

Three interfaces

There are three interfaces of Ladok: for employees, students, and alumni. In Ladok for employees, individuals from various parts of the educational administrative processes work. Everything from educational planning to student registration, reporting results, issuing degrees, as well as follow-ups and statistics, is managed within Ladok for employees. In Ladok for students, students can view information about their studies and often manage their studies, such as registering for a course or applying for a degree. However, what a student can do on their own varies between different universities. Ladok for alumni is a limited version of Ladok for students and is intended for students who have completed their studies.

The Ladok interface is actively developed and tested on the latest versions of the web browsers Google Chrome, Mozilla Firefox, and Microsoft Edge. For Mac (not Windows), Ladok also supports Safari. Ladok for students is also designed to provide a good user experience on smaller screens, such as mobile phones.

Data shared with government and central agencies

Ladok makes it easier for universities to comply with the regulations and requirements for monitoring, set by the government and central authorities. Data from Ladok is for example reported to:

• The Swedish Board of Student Finance (CSN) receives information necessary for the granting of study grants and loans.
• Swedish Council for Higher Education (UHR) receives information required for eligibility and merit assessment in connection with applications and admissions to higher education. From UHR to Ladok, data is then transferred regarding individuals admitted to various programs.
• Statistics Sweden (SCB) receives data which is compiled for statistics about the university.